Dans cet article, on t’explique comment ajouter des participant·es et enregistrer leur présence en cas d’animation ou de co-animation In this article, we explain how to add participants and record their presence in case of facilitation or co-facilitation.

Ajouter des participant·es

Après avoir créer une session, tu peux ajouter des participant·es avant, pendant et après ta session en utilisant le bouton Ajouter des participant·es.

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Ajouter avant la session

Si tu souhaites que tes participant·es s’inscrivent avant le commencement de la session, tu peux soit leur partager le lien de la session soit les inviter par e-mail.

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Partager le lien de la session

• Tu peux partager le lien URL de la session. Quand les participant·es cliquent sur ce lien, ils·elles peuvent s’inscrire en renseignant leur informations personnelles (Email - Prénom - Nom - Pays).

Inviter par e-mail

• Tu peux aussi renseigner directement les e-mails de participant·es pour les inviter. Dans ce cas, les participant·es reçoivent un email avec un lien où ils·elles pourront s’inscrire en renseignant leur informations personnelles (Email - Prénom - Nom - Pays).

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• Tu peux également inviter un grand nombre de participant·es à la fois en important un fichier csv.

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Ajouter pendant la session

Pour ajouter les participant·es pendant la session, tu peux partager un QR Code.

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Add participants

After creating a session, you can add participants before, during, and after your session using the button Add participants.

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Add before session

If you want your participants to register before the beginning of the session, you can either share the link of the session or share the invite by email.

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Share session link

• You can share the URL link of the session. Once participants click on this link, they can register by providing their personal information (E-mail - First name - Name - Country).

Invite by email

• You can also provide information directly, and use participant's emails for the invite. In this case, the participants receive an email with a link where they can register by providing their personal information (Email - First name - Name - Country).

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• You can also invite a large number of participants by importing a CSV file.

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Add during session

To add participants during the session, you can share a QR Code.

• Once the QR code is scanned, participants will arrive at a registration page where they will have to provide their personal information (E-mail - First name - Name - Country).

• They will be automatically consideredas present and will be automatically added to your counterand to the general counter.

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Remarque
Attention: The QR Code is unique ,and specific for each facilitator and for each session

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Petit Little tips: Nous te conseillons d’organiser ta session en amont du début de ta session pour être fin prêt en animant. Tu n’auras plus qu'à accéder à ta session et à cliquer sur “Ajouter des participant·es” pour accéder au QR Code. 2e petit tips : En cliquant sur le QR Code, il s’affichera en plein écran.

Ajouter après la session

Ajouter des participant·es après la session

Si tu souhaites ajouter de nouvelles·eaux participant·es , tu peux alors utiliser le bouton “Ajouter”. Les participant·es créé·es seront anonymes.

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We advise you to organise your session before it starts, so as to be fully prepared to host. All you have to do is access your session and click on “Add participants” to access the QR Code. 2nd little tip: By clicking on the QR Code, it will be displayed in full screen.

Add after session

Add participants after the session

If you wish to add a new participant, you can then use the button "Add". Participants created will be anonymous.

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• Par défaut, le bouton “Ajouter” créera donc des participant·es sans informations. Tu peux néanmoins ajouter des informations (Email - Prénom - Nom - Pays), en sélectionnant cette participation anonyme et en cliquant sur “Modifier”.

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Definition des statuts

Invité·e :

Le·a participant·e a reçu une invitation à une session (via l’option “Inviter par e-mail”)

Inscrit·e :

Le·a participant·e s’est inscrit·e à une session en confirmant l’invitation à la session qu’il·elle a reçu par e-mail

ou le·a participant·e s’est inscrit·e à une session en suivant un lien qu’on lui a partagé

ou le·a participant·e s’est inscrit·e à une session via les calendrier public sur le site de la Fresque du Climat

Info
En s’inscrivant, un·e participant·e va renseigner ses informations personnelles et, le cas échéant, payer son inscription à la session.

Présent·e :

La présence du·de la participant·e a été enregistrée par l’animateur·ice sur une

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Définition: Les participant·es anonymes sont des participant·es dont l'adresse électronique, le nom, etc. sont inconnus.

Quand tu rajoutes des participant·es anonymes, ils et ellesseront automatiquement considéré·es commeprésent·es et automatiquement ajouté·es au compteur généralet à ton compteur personnel.

Definition: An anonymous participant is a participant whose email address, name, etc. are unknown.

• When you add anonymous participants, theywill be automatically considered aspresent and automatically added to the general counterand to your personal counter.

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• By default, the “Add” button creates participants without information. You can add information (E-mail - First name - Name - Country) by selecting this anonymous participation and clicking “To modify”.

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Record participants' attendance during the workshop

• During the session, each facilitator signs off the participants from their table(s).

  • When you sign in, the participants are automatically added to the general counter and the facilitator counter.

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Tips: start recording attendance 15 minutes before the beginning of the session.

• Present : List of people who have been registered as present.

  • In “My participants”: people I have personally registered

  • In “All”: all registered people

• Copy emails : To copy the emails of the present participants, according to the signing in carried out. Only the organiser can copy the emails of all the participants.

Add a registered participants

• “Add” icon : To add participants who aren’t on the registration list to your session

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Add anonymous participants

The “New” button will create anonymous participants by default. You can nevertheless provide the Information of your participants (name, mail adress, etc.) by selecting Anonymous participation and clicking on “Modify”

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Definition: Anonymous participants are participants whose email, name, etc. are unknown.

Cancel a participation

• “Remove” icon : To remove a participant you added from the attendance list

 

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Avertissement
During a facilitation training, signing someone in triggers the activation of their facilitator account and automatically sends an email. Canceling attendance does not result in deactivation of their facilitator account.

Case of co-facilitation

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It is only possible to co-facilitate in pairs. If you are more than two co-facilitators, you can: Either fill the participants separately, and the third facilitator uses the Fill my counter function. Either you divide the participants between you (CF organise a session)

Simply select a person with whom to co-facilitate from the list of facilitators, and click on the “Co-facilitate” button.

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The registered participants are then counted for the 2 facilitators and only one in the general counter

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• If you change partners, the attendance registration list is reset for both.

Definition of participant’s status

Guest: The participant has received an invitation to a session (via the option “Invite by email”)

Registered:

• The participant has registered for a session by confirming the session invitation that they received by email

• or the participant has registered for a session by following a link that was shared with them

• or the participant has registered for a session via the public calendar on the Climate Fresk website

Info
By registering, a participant will provide their personal information and, if applicable, pay for their registration for the session.

Present: The facilitator recorded the participant's presence during a session