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(étoile bleue) In this article, we explain how to create a session, choose the ticket typeprice and how it works registration of facilitators and participants works.

Remarque

This page tells you how to organise an upcoming event. To fill up your counter after your workshop or facilitation training, go to this page.

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Create a session

Coming soon

➡️ Click on “Create a session” then “organize an event”

If your session has already taken place, you can consult this article.

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the Home button on the home page, then on "Organise an Event".

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Once you have created your event, don't forget to come back on the day to count your sign participants in (the guide is here)

➡️ Then fill

Fill the form

Then complete the form by filling in the form various fields:

Explanation and description of the fields

Field

Description

Title

give the session a title

Description

write a short description to give the facilitators and participants information about the context of the session

Time zone

indicate the time zone in which the session takes place

Language

indicate the language in which the session will take is taking place

Date

indicate the date of the session. If the session is recurring, you will be able to add other dates after creating the session

Start time / End time

indicate the start and end time of the session

Time zone

indicate the time zone in which the session is taking place

Category

Climate Fresco Fresk Workshop: participants create a frescoAnimation play the game (cards + debrief - 3h)

Facilitation training: participants become animators of the frescoHearingClimate Fresk facilitators

Audience

choose the audience (= the public) of your session:

  • Personal: Relatives, friends, family, relatives……

  • General public: open to all at the association’s association prices, displayed on httphttps://fresqueduclimatclimatefresk.org/world/. Administrator Organiser permission is required to access this audience.

  • Education: middle schools, high schools, higher education establishments as part of the Climate Back to School…a CEKO

  • Public authorities: local elected officials, administration, etc.

  • BusinessCompany

  • Association

  • Inter-Company (displayed on the site)

Format

choose the session format

  • in person, provide the information necessary to identify the location of the session.

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    Our geolocation system is based on information from Google and sometimes certain addresses are incorrectly referenced. In this case, you must enter an address known to Google in the same city so that the postal code and the city are correctly populated, then modify the address manuallyautocompleted.

  • online, provide the session connection link and host country.

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    Connection links are provided only for workshops organized organised by the association. In other cases it is up to the organizer Organiser to provide their own connection links with the tool of their choice.

participantsParticipants

Indicate the number of places open for your session

. A counter indicates the minimum number of tables to be provided (according to the rule 7 people max. per table)

Message to participants

Personalize Personalise the email to participants : indicate any additional information necessary (e.g.: Please log in 10 minutes before the start of the session, Or 2nd floor, entry code is B4069, etc. )

animeFacilitators

  • My role during the session : indicate if you would like to have an additional role during the session you are organizing organising (Organize organise only, observe, co-facilitate, leadmentor)

  • Other animatorsfacilitators: If necessary, indicate the number of additional facilitators you need. If you plan to lead alone, don’t hesitate to open a “Co-facilitate” or “Observe” place places so that a beginner facilitator can accompany cofacilitate with you!

Show in opportunities

choose to display or not to display your session in the opportunities so that all facilitators can access it

Message to the facilitators

indicate any additional information necessary (e.g.: Please log in 10 minutes before the start of the session, Or 2nd floor, entry code is B4069)

Contact

indicates indicate the contact person for this session, their contact contacts details will be displayed to the facilitators and participants.

Choose the ticket type for the session

If you decide to create a General Public session, you will be able to choose the ticket types:

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Little Tips: To organize organise general public events (= visible on the La Fresque du Climat Climate Fresk website), you need therole General Public OrganizerOrganiser role. For more details you can view this article.

Types of tickets

Ticket type for general public workshops

  • Ticket FREE ENTRANCE: free

  • Ticket free rate: free price prices from one euro

  • Ticket full price: standard rate offered by the association

  • COUPON

Types of tickets

  • Voucher

Ticket type for general public

animation

Facilitation training

  • Ticket FREE ENTRANCE: free

  • Ticket reduced price: free price prices from one euro

  • Ticket reduced price: reduced rate set by the association

  • Ticket full price: standard rate offered by the association

  • COUPON Voucher

Info

General public and inter-company: standard rates are offered by the association, the organizer organiser selects from the rates available for his country

Education, Companies, Public authorities, Association, Staff: a free entry ticket (free) is set by default. The organizer must not choose a ticketorganiser cannot change it.

Your session

Session page

After creating a session, you are returned to arrive onto your session page, from where you can click have the following options:

  • Edit (icon at top right): modify the session information

  • Single session Or or Recurring session: add new dates and access the recurrences recurrence of the series

  • Participants/facilitators tabs: send invitations and manage registrations

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Remarque

Don’t forget

the counting

to register participants on the day of the session! You have one week to record attendance from your computer or smartphone. This will increase your personal counter and the general counter.

Recurring session

From a first session, you can create other recurring sessions.

Registration of participants

These sessions have the same parameters as the first session, but can have different dates.

Creating recurring sessions

Go to the session page Click on the button Recurring session

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➡️ And Click on “Add other dates”

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➡️ Then, fill the different fields (date, starting hour, end hour, timezone) and click on Add

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Communicate about the workshop

You can communicate about the workshop:

  • by By sharing the registration link yourself

  • By sending an automatic email

    • Copy/paste email addresses: sending may take a few seconds

    • Import a csv CVS file: follow the proposed CSV template (1 column with the header “email”, then the email addresses of your guests

Manage participants

The session organizer organiser can access the list of invitations and registrations

  • Status of participants:

    • All: all people invited or registered

    • Confirmed: number of people who confirmed their registration

    • On hold Pending: number of people who have not yet responded or validated their registration.

    • Canceled: number of people who canceled their registration

  • Functionality:

    • Copy emails: copy the email addresses of confirmed participants

    • Invite: invite people to register for your session

    • Resend: Resend the invitation to someone who has not responded

    • Cancel registration: remove the registration of one of the participants. This person automatically receives an email notification

    • Edit a participant's information:

      • Organizers Organisers can do this for all participants at any time.

      • Simple members can modify the information of participants that they have personally signed in only.

Registration of animals

Animators

Manage facilitators

Facilitators can register as long as there are places left to observe, mentor, facilitate or leadcofacilitate.

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Cancel registration :

Remove the registration of one of the participants. This person automatically receives an email notification

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Invite facilitators

  • By sharing the registration link yourself

  • By sending an automatic email,by copying the email addresses of the facilitators

Cancel registration of facilitators

Remove the registration of

the animals

one of the facilitators. This person automatically receives an email notification

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