Organize a workshop

Create an upcoming session

• Click on “Create a session” + “Coming soon”

  • Title : give a title to the session

  • Description : write a short description to give facilitators and participants information about the context of the session

  • Time zone : indicate the time zone in which the session takes place

  • Language : indicate the language in which the session will take place

  • Date : indicate the date of the session. If the session is recurring, you will be able to add other dates after creating the session

  • Start time : indicate the start time of the session

  • End time : indicate the end time of the session

  • Category : choose the category of the session

    • Climate Fresco Workshop: participants discover the fresco

    • Climate Fresk facilitator training : participants become animators of the fresco

  • Audience: choose the audience (= the public) of your session.

    • Personal: friends, family, relatives…

    • General public: open to all at the association’s prices, displayed on http://fresqueduclimat.org . Administrator permission is required to access this audience.

    • Education : middle schools, high schools, higher education establishments as part of the Climate Back to School…

    • Public authorities: local elected officials, administration, etc.

    • Business

    • Not-for-profit organisation

    • Inter-company: open to all at association rates, displayed on http://fresqueduclimat.org . This audience is accessible to administrators only.

  • Format : choose the format of the session

    • in person, provide the information necessary to identify the location of the session. ATTENTION Our geolocation system is based on information from Google and sometimes certain addresses are incorrectly referenced. In this case, you must enter an address known to Google in the same city so that the postal code and the city are correctly populated, then modify the address manually.

    • online, provide the session connection link and host country. REMARQUE Connection links are provided only for workshops organized by the association. In other cases it is up to the organizer to provide their own connection links with the tool of their choice.

  • Participant

    • Indicate the number of places open for your session. A counter indicates the minimum number of tables to be provided (according to the rule 7 people max. per table)

    • Personalize the email to participants : indicate any additional information necessary (e.g.: Please log in 10 minutes before the start of the session, Or 2nd floor, entry code is B4069)

  • Facilitator

    • My role during the session : indicate if you would like to have an additional role during the session you are organizing (Organize only, observe, co-facilitate, lead)

    • Other animators: If necessary, indicate the number of additional facilitators you need. If you plan to lead alone, don’t hesitate to open a “Co-facilitate” or “Observe” place so that a beginner facilitator can accompany you!

    • Personalize the email to the facilitators : indicate any additional information necessary (e.g.: Please log in 10 minutes before the start of the session, Or 2nd floor, entry code is B4069)

  • Show in opportunities : choose or not to display your session in the opportunities so that all facilitators can access it

  • Contact : indicates the contact person for this session, their contact details will be displayed to the facilitators and participants.

Choose the ticket type for the session

For general public workshops:

• Ticket FREE ENTRANCE: free

• Ticket reduced price: free price from one euro

• Ticket full price: standard rate offered by the association

• COUPON

For general public animation training:

• Ticket FREE ENTRANCE: free

• Ticket reduced price: free price from one euro

• Ticket reduced price: reduced rate set by the association

• Ticket full price: standard rate offered by the association

• COUPON

After creating a session, you are returned to your session page, from where you can click the following options:

• Edit (icon at top right): modify the session information

• Single Session Or Recurring Session : add new dates and access the recurrences of the series

• Participant/ Facilitator tabs : send invitations and manage registrations

Case of a session outside the facilitator area

Once the session is over you can declare the number of participants in your workshop by creating “a past session”

Participant registration

Communicate about the workshop

• By sharing the registration link yourself

• By sending an automatic email

  • Copy/paste email addresses: sending may take a few seconds

  • Import a csv file: follow the proposed CSV template (1 column with the header “email”, then the email addresses of your guests

Manage participants

The session organizer can access the list of invitations and registrations

• Status of participants:

  • All : all people invited or registered

  • Confirmed : number of people who confirmed their registration

  • On hold : number of people who have not yet responded or validated their registration.

• Functionality :

  • Copy emails: copy the email addresses of confirmed participants

  • Invite : invite people to register for your session

  • Resend : Resend the invitation to someone who has not responded

  • Cancel registration : remove the registration of one of the participants. This person automatically receives an email notification

  • Edit a participant's information

    • Organizers can do this for all participants at any time.

    • Simple facilitators can modify the information of participants that they have personally approved only.

Registration of facilitators

Facilitators can register as long as there are places available to observe or facilitate.

Functionality :

• Cancel registration : remove the registration of one of the participants. This person automatically receives an email notification

• Invite facilitators

  • By sharing the registration link yourself

  • By sending an automatic email, by copying the email addresses of the facilitators