In this article, we explain how and when to complete the form to declare your usage fees and business contribution fees.
When to pay fees to the association?
As part of your professional fresker activity, you are required to pay usage fees and business contribution to the association in several cases:
Usage fees in the context of internal use within an organisation
For more information on how to complete the form in this case.
This decision tree will allow you to determine whether or not you need to pay the usage fees:
There are no fees to declare and pay for services carried out as a subcontractor for the association.
We ask you to pay your rights quarterly. This allows for healthier cash flow on the association side and better budgetary visibility.
How to declare and pay your usage fees ?
➡️ Here are the steps to complete the declaration form (available on the site)
Select “I invoiced my services”
Fill in your personal and company information
Provide information on the services provided (period covered, currency)
If you invoiced in a currency other than the euro, you can specify this.
Write the tax free price that you invoiced in the currency used, in each field according to the different cases.
If you have carried out several services over the period concerned, group the amounts invoiced.
It is necessary to indicate the amount billed and not the 10% already calculated on this amount.
Usage fees
Examples;
Example 1: you invoiced €1,500 excl. tax for the facilitation of a workshop to a client A that you have contacted on your own.
👉 Enter 1500 in the “Amount” field above.Example 2: you invoiced €7,000 excl. tax for a service to a client A that you have contacted on your own. This service includes €3,000 excl. tax for a Climate Fresk facilitation training and €4,000 excluding tax for consulting.
👉 Enter 3000 in the “Amount” field above.Example 3: you have carried out the services in example 1 & 2 in the same quarter.
👉 Enter 4500 in the “Amount” field (€1500 excluding tax + €3000 excluding tax) above.
Usage fees & business contribution
Business contribution fees are also called introductory fees
Examples
Example 4: You invoiced (on December 1, 2023) 1500 CAD (Canadian dollars) for a Climate Fresk facilitation to a client with whom the association has put in contact (November 15, 2023).
👉 Enter 1500 in the “Amount” field above.Example 5: the association put you in contact (on November 15, 2023) with a client. You invoiced (on May 25, 2024, less than 12 months after the initial contact) €3,000 excluding VAT per facilitation training of Climate Fresk.
👉 Enter 3000 in the “Amount” field above.
Business contribution only
Also called introductory fees
Examples
Example 6: the association put you in contact (on November 15, 2023) with a client to carry out a subcontracting mission for a Climate Fresk facilitation. Alongside the mission, you proposed a consulting mission excluding use of Climate Fresk. You invoiced (on June 30, 2024, less than 12 months after the initial contact) €4,000 for this service.
👉 Enter €4,000 in the “Amount” field above and select the corresponding option in the “Type of service” drop-down menu
If following a client introduction, you sell to the same client a Climate Fresk service & another service (consulting, etc.), you must indicate the amount corresponding to the Climate Fresk facilitation in field 2 (“I have invoiced Climate Fresk services following the allocation of incoming requests from the association”) And the amount corresponding to the consulting service in field 3 (“I have invoiced other services following the allocation of incoming requests from the association”).
Within 7 working days, you will receive a bill with the bank info of the association and you will be able to pay by bank transfer (payment by credit card is not yet in place).
The declaration of fees does not replace the counter: you must also fill in your counter on your facilitator space.